The Intrastat report covers all procuts coming form Hungary from any other country and shipped from Hungary to another country. Intrastat returns can report physical movements of products, regardless of the invoicig that is often different.

Under the General fast tab:

• Report Receipts: Use the slider to determine whether you want to see in the report.
• Report Shipments: Use the slider to determine whether you want to see in the report.
• Intrastat Contact Type and No.: Generally used in other countries
• Use Advanced Checklist: Specifies if you want to use the advanced Intrastat checklist setup instead of the simpler setup.

Under the Default Transactions: The Purchase and Return default transactions can be set here.

Under the Application fast tab:

• Transaction Type Mandatory: Use the slider if you want that the system to verify that Transaction type data is checked in Sales, Purchase or Transfer transactions that are included in the items.
• Transaction Spec. Mandatory: Use the slider if you want to verify that the data is check in each Sales, Purchase or Transfer transaction that is included in the items.
• Transport Method Mandatory: Use the slider if you want that the system to verify that shipping information is selected in any Sales, Purchase or Transfer transactions that are included in the items.
• Shipment Method Mandatory: Use the slider if you want that the system to verify that shipping information is selected in any Sales, Purchase or Transfer transactions that are included in the items.
• Tariff No. Mandatory: Use the slider if you want that the system to verify that the Tariff Number is specified in any Sales, Purchase or other Item included.
• Net Weight Mandatory: Use the slider if you want that the system to verify that the net weight of that product is included in any Sales, Purchase or other items.
• Country/Region and Origin Mandatory: Use the slider if you want that the system to verify that the item Country/Region Code of the item is marked in any Sales, Purchase or other items.
• Get. Tariff No. Form: You can select where the system will drive the Tariff Number of the product when creating the Intrastat journals.
  • Posted Items – the system derives the Tariff Numbers from the Items
  • Item Card - the system derives the Tariff Number form the Item Card 
• Get. Net Weight Form: You can select where the system should derive the Net Weight of the product when creating the Intrastat journals.
  • Posted Item – the system derives the Net Weight of the item from the Items.
  • Item Card - the system derives the Net Weight of the Item Card

• Get Country/Region of Origin: You can select where the system should derive the Country/region code when creating the Intrastat journals.

• Posted Item – the system derives the Net Weight of the item from the Items.
• Item Card - the system derives the Net Weight of the Item Card
• Intrastat Rounding Type: You can select how the Intrastat and Statistical amounts are rounded. The standard options available are: Upper, Up, Down.

The following fields are used in the item card when filling in the Intrastat report:

• Net Weight: Under inventory fast tab
• Tariff No.: Under Cost & Posting fast tab
• Country/Region of Origin Code: Under Cost & Posting fast tab

Intrastat journal entries are created based on the Country/ Region code of each transaction.

This table shows the countries and their codes and the associated Intrastat code. For European countries this Intrastat code is mandatory as traders within the EU are required to provide data in the Intrastat system.

The system takes into account the Country/ Region Code of the Customer/Vendor/ Contacts is foreign and from a country with an Intrastat code the physical movement of the product is recorded in the log.

The system also considers our company code defined in the company information. So Business Centra won’t report the domestic transactions.

On the purchase and sales invoices, you can find the fields related to Intrastat under the Foreign Trade quick tab.

Purchase invoice:

Sales invoice:

Related fields:

• Transaction Type: Here you can select the type of transaction, for example: 11 - final sale/sale.
• Transaction Specification: You can specify the item in the "Transaction type", for example: sale or purchase transaction.
• Intrastat Transaction: the slide is automatically activated or deactivated according to the country/region code.
• Transport Method: You can specify the mode of transport, for example: sea shipping.
• Exit Point: Defines the exit/entry point for Intrastat entries where the items leave the country/region during dispatch.
• Entry Point: Defines the point of entry for Intrastat entries where the items arrive in the country/region during the entry process.
• Area: Define the territorial information of the buyer or supplier for the Intrastat report. This field is used to supplement information on countries and regions.

5. Intrastat Journal Templates and Journal Batches

Under the Intrastat Journal Templates you can see the existing templates and add new ones. Also, by selecting one of the templates clicking on the Related tab and selecting Template then Batches. Here you can see the Journal Batches.

It is worth creating a new journal batch for each reporting period by clicking on the new button. After the report, it is recommended to tick the box in the Reported column so that the report can no longer be edited. Un-checking the box will make the journal batch editable again.

In the menu bar, you can start to compile the intrastat report by clicking on Edit Diary.

If the products are not displayed, you can select the Process option and click on the Suggest lines button to display them:

In this table, the Amount and the Statistical value are the same in most cases, but they may differ if you include item charge.

In the report, the Net weight, Tariff number, Country/region code are taken from the booked documents or from the item cards as set in the "Intrastat Setup". These can be manually modified in the report.

After clicking on the Suggested lines button, if the system detects that there is an item which it cannot assign a Tariff number, it displays an error message and will not generate the report until the correction is made.

It is possible to export csv. and xlm. files that can be imported the system of the KSH. These can be accessed from the Actions menu:

Data required by the KSH are checked when the KSH report is exported (T_SORSZ; TEKOD; UKOD; RTA; SZAORSZ; KGM; KIEGME; SZAOSSZ; STAERT; PADO). If the report contains incomplete data, file export is disabled. Example of a missing Transaction Type field:

In this table the amount and statistical value are the same in most cases, but they may be different if we calculate incidental costs. The value of field also changes only if we have Item Charge and the Intrastate is included field has checked.